Privacy Policy of Ninomiya House

The Japan Science and Technology Agency (the “Agency”) prescribed the following fundamental policy to handle personal information in the operation of Japan Science and Technology Agency International Residence for Researchers: Ninomiya House (“Ninomiya House”). The Agency will comply the Act on the Protection of Personal Information (Act No. 57of 2003) (the “Act”), the Agency’s personal information protection rules and this Privacy policy.

1. The purposes of utilization of personal information

The purposes of using personal information are as follows. In the case of using personal information for purposes other than those stipulated in the following items, except as permitted by the Act, the Agency shall specify the purposes of use in advance to the Individual Concerned, and acquire or use such personal information:
(1) For procedures for moving in and moving out of Ninomiya House
(2) For calculation and billing of all fees while using Ninomiya House
(3) For any other matters related to the operation of Ninomiya House

2．Acquisition of personal information

The Agency shall acquire personal information to the extent necessary to achieve the purposes of use mentioned above in a legal and fair way.

3．Management of Personal Information

The Agency shall manage acquired personal information appropriately to prevent use for purposes other than the original purposes, leakage, or redelivering etc. The Agency shall also take necessary and appropriate measures for safety management of collected personal information and strive to prevent falsification, information leakage, loss and unauthorized access.

4．Outsourcing of Personal Information

The Agency may outsource the whole or a part of the operations for handling personal information to an external service provider, to the extent necessary for operation of Ninomiya House. In this case, the Agency shall conduct a rigorous evaluation of such provider and conduct necessary and appropriate supervision of such provider for safe management of entrusted personal information.

5．Provision of Personal Information to Third Parties

The Agency shall not provide any personal information to a third party without the consent of the Identifiable Person Concerned, except as permitted by the Act.

6．Exemption from Liability Regarding Personal Information

In any of the following cases, the Agency shall not assume any responsibility for acquisition of personal information by a third party:
(1) When the Identifiable Person Concerned discloses personal information to a third party.
(2) When a third party obtains any information such as Personal authentication information which enables such Identifiable Person Concerned to be identified for reasons not attributable to the Agency.

7．Cautionary note

This website may use cookies to confirm the browsing status. Cookies are used only to identify computers and do not contain any information that identifies individuals.

8．Revision of Privacy policy

The Privacy policy may be revised without prior notice.

Japan International Science and Technology Exchange Center Privacy Policy

Japan Science and Technology Agency outsource the operation of Ninomiya House to Japan International Science and Technology Exchange Center.
Click here for Japan International Science and Technology Exchange Center's privacy policy.